Nechama- Jewish Response to Disaster logo

Nechama- Jewish Response to Disaster

Administrative Coordinator

– Burnsville, Minnesota
Employment Type Full-Time
Minimum Experience Entry-level
Compensation $36,000-$39,000

NECHAMA – Jewish Response to Disaster is a 501(c)(3) disaster relief organization providing natural disaster response, rebuild, and preparedness training services nationwide. Guided by the Jewish values of Tikkun Olam, repairing the world, performing good acts, and helping the stranger, NECHAMA offers a helping hand in the spirit of goodwill and creating mutual respect and understanding among people.

We are a non-religious organization, rooted in the personhood of Judaism and the guiding value of Tikkun Olam, welcoming all in our work to provide direct assistance to at-risk households and communities in the aftermath of disasters. NECHAMA is a melting pot of people of good will, who believe that a small band of committed individuals can change lives, bring hope and comfort to those in need, and affect positive change in the world around us. 

Our Model:
We believe that natural disasters disproportionately affect communities that are underserved, low and lower-income, and underinsured or uninsured. Families in these communities are less insulated against the economic shock that often accompanies disasters and suffer from substandard infrastructure which exacerbates the physical damage from these events.

In addition to large-scale events that make the national news, NECHAMA focuses on low-attention disasters with at-risk communities, embedding our teams with local residents, and embracing our host communities. Whereas families with means are able to address home repairs or move permanently from regularly affected areas, NECHAMA assists less-affluent households who are left to fend for themselves without adequate resources to address damage to their homes or move to a less-affected area.

As we do our work, grounded in Tikkun Olam, we honor our shared history and make a commitment to our shared future by using our projects to affect social change. 

The Position:
We are excited to present this opportunity to come on board our rapidly growing organization as our Administration Coordinator. Over the last 20 months, NECHAMA has more than tripled our yearly income, going from $460,000 in 2016, to more than $1.5M already in 2018. Our staff are currently engaged in disaster relief work in Puerto Rico, Texas, South Carolina, and Minnesota, and we are looking to expand operations into as many as 2 permanent satellite offices outside Minnesota in 2019.

This is an opportunity to join our growing team, and make this role your own, putting your stamp on every aspect of the job and department. You’ll get the opportunity to travel nationally as part of expansion operations, disaster response/rebuild site visits, and partner meetings. Most importantly, you’ll be a critical part of our operation as we repair the world, helping our neighbors, and leaving communities better then we found them. 

The Administrative Coordinator is focused on:

  1. Providing support to the organization’s Finane department operations.

  2. Overseeing administrative duties.

  3. Providing direct management for our Burnsville office.

  4. Provide support for Development and Communications departmentprojects.


Assist with financial duties, as assigned by the Finance Director, as needed and at their discretion. While not necessarily everyday tasks or expectations, this position should be prepared to assist with, but not limited to:

  1. Daily and monthly financial records including, Expensify, Elan credit card systems, and internal deposit spreadsheets.

  2. Payment of all agency bills.

  3. Credit card purchase details.

  4. Income tracking documents.

  5. Weekly deposit preparation.

  6. Assist with preparation of month-end financial information.

Assist the Development Department with, but not limited too:

  1. Data entry of donors into the organizational CRM with one-week maximum turnaround.

  2. Run weekly thank you notes to donors, and provide weekly call lists to Executive Director and other senior staff for personal calls.

  3. Data integrity and clean up of the CRM, with monthly targets.

  4. Entry of meeting notes and interactions provided by staff, entered into CRM with one-week maximum turnaround.

  5. Pull and organize donor lists as requested.

  6. Organize, file, and scan departmental files as needed and requested.

  7. Update the Development metric spreadsheet monthly.

  8. Assist, as time allows, with prospect research.

General office support including:

  1. Maintaining and ordering office supplies.

  2. Answering main phone line as well as triaging the general email account.

  3. Act as point of contact for maintenance of office and warehouse with leasing company and outside vendors including but not limited to:  
          i. Utilities
          ii. Technology

  4. With the Finance Director and Development and Communications Manager, develop operations manuals for processes and systems assigned to this position for future reference and back-up purposes.

  5. Other duties as assigned.

Job Qualifications

  • Minimum of 2 years of related experience, in a non-profit setting preferred.

  • Knowledge of Microsoft Office products.

  • Familiarity with Apple products including MacBooks and iPads a plus.

  • Excellent written and oral communications skills.

  • Detail oriented and well-organized.

  • Ability to adapt to a changing environment and handle multiple priorities.

  • Ability to work in a team-oriented environment of diverse staff and volunteers who provide and need varying levels of support.

  • Personal qualities of integrity, credibility, and commitment to and passion for NECHAMA’s mission.

  • Regular reliable transportation is required – office and tasks are not accessible via public transportation.

  • A valid US driver’s license with favorable driving record.

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  • Location
    Burnsville, Minnesota
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